More About Our Services:

Over the years, we have used Site Select as the first step in our off-site meeting planning. Heidi Neal is the consummate professional who always puts her client’s needs first, resulting in exceptional events. Site Select goes the extra mile."

Brooks Foehl
Director of Alumni Relations
Williams College

Hotel Site Selection

Location, location, location. Identifying the right location is the foundation of a successful meeting; however site selection can be one of the most time-consuming aspects of a program. Site Select’s professionals are experts at locating the perfect conference venue for your company—allowing you to invest your time and money more wisely.

• NO COST – Our site-selection and contract negotiation services are provided at NO COST to you.

• Time Savings – We will help identify prospective locations based on your goals and objectives. We will offer multiple options for you review,saving you time spent on phone calls and emails.

• Rate Savings – Based on our industry relationships, hotel experience and volume of rooms needed for clients each year, we are able to negotiate the best rates possible, guaranteed.

• Professional Recommendation – Site Select’s proprietary database of the nations’ best meeting hotels and convention centers makes conference venue site selection comprehensive, accurate and easy for you. Our Site Selection system identifies potential hotels and facilities that fulfill your needs and summarizes all criteria in an easy to read report.

• Site Visits – To help make your venue decision, Site Select will arrange site inspections of properties under final consideration, prepare your itinerary, and accompany you onsite during the inspection process as needed.

• Hotel Contracts and Negotiations – With years of experience, we know how to evaluate contracts so they benefit you. By using Site Select, you are assured of accurate and liability-reducing contracts.

What are Site Inspections?

A meeting site inspection is a visit to the venue being considered. The site is inspected first-hand to determine whether or not it offers all that you are looking for in a meeting site. It is one of the only ways that a meeting planner can absolutely guarantee that the site is appropriate for your meeting. Typically, we travel to the location(s) either with you or on your behalf, and take a tour of the property with a venue representative. The meeting space, property condition, meeting room layout, guest rooms and any other considerations you may have are all inspected at this time.

During the Site Selection and Contract Negotiations process, a first-hand inspection of a site is highly recommended. Our inspection experience can identify and highlight both the positive and the negative aspects that cannot be quantified by reviewing a facility's sales literature or meeting contracts. In addition, face-to-face meetings with facility representatives further enhance our ability to develop relationships that can be beneficial during final contract negotiations.